The Grants Division is prepared to help you write your grant proposal and will submit
that proposal for funding review on behalf of the district and its colleges. The timeline
for this applications is critically important. As shown below in our Collaborative Grant Proposal Development and Submission timeline, the earlier we can collaborate on a proposal, the higher likelihood your proposal
will be funded.
Collaborative Grant Proposal Development and Submission Timeline
Collaborative Planning and Development
60-30 Days to Submission (High Probability)
PD/PI/Team will
- Develop a work plan
- Develop a budget
- Identify collaborators and
- sub-awards; secure letters
- Fill out Grant Intent Form (Green Sheet) and route for campus review. Draft all project components
Grants Dept. support
- Draft grant skeleton
- Set up communal workspace
- Work with college to refine budget and work plan
- Provide research assistance
- Provide informed narrative input
- Review drafted materials and provide feedback
- Discuss project impacts with college cabinets
- Identify evaluator
- Route Grant Intent Form for District approval
- Provide compliance review
- Assemble and submit proposal
- Contact ARIEP Office for data
Packaging & Assembly
29-8 Days to Submission
PD/PI/Team will
- Develop a work plan
- Develop a budget
- Identify collaborators and
- sub-awards; secure letters
- Fill out Grant Intent Form (Green Sheet) and route for campus review. Draft all project components
Grants Dept. support
- Draft grant skeleton
- Set up communal workspace
- Work with college to refine budget and work plan
- Provide research assistance
- Provide informed narrative input
- Review drafted materials and provide feedback
- Discuss project impacts with college cabinets
- Identify evaluator
- Route Grant Intent Form for District approval
- Provide compliance review
- Assemble and submit proposal
- Contact ARIEP Office for data
Last Minute "Hail Mary" Submission
7 or Less Days to Submission
PD/PI/Team will
- Submit signed Grant Intent Form (Green Sheet)
- Provide verification college approvals are complete
- Provide verification an accountant has reviewed proposed budget
- Secure letters of commitment/support
- Send final documents (narrative, budget, references, support letters, work plan, sustainability plan, attachments, etc.) for review, processing, upload, and submission
- Ensure institutional data meets ARIEP office standards
Grants Dept. support
- Finalize Grant Intent Form
- Provide administrative quality and compliance review of final documents
- Package and upload documents for electronic submission
- Obtain wet signatures
- Compile/mail hardcopy documents