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These files are in Adobe PDF format. If you do not have Adobe Acrobat click here to download the free Adobe Acrobat Reader. |
BP = Board Policy
AP = Administrative Procedure
Please contact the Chancellor's Office via email at alexandrawitt@whccd.edu or by phone at (559) 934-2102 if you have any questions about policies or procedures.
Policy & Procedure Chapters
- Chapter 1 - The District
- Chapter 2 - Board of Trustees
- Chapter 3 - General Institution
- Chapter 4 - Academic Affairs
- Chapter 5 - Student Services
- Chapter 6 - Business and Fiscal Affairs
- Chapter 7 - Human Resources
| CHAPTER 1 - THE DISTRICT | Last Review | Next Review | ||
| BP 1100 | The West Hills Community College District | 11/16/21 | 2027 | |
| BP 1200 | District Mission | 11/16/21 | 2027 | |
| CHAPTER 2 - BOARD OF TRUSTEES | ||||
| BP 2010 | Board Membership | 6/25/24 | 2030 | |
| BP 2015 | Student Member | 6/25/24 | 2030 | |
| BP 2100 | Board Elections | 7/23/19 |
2025 |
|
| BP 2105 | AP 2105 | Election of Student Member | 7/23/24 | 2030 |
| BP 2110 | AP 2110 | Vacancies on the Board | 7/23/19 | 2025 |
| BP 2200 | Board Duties and Responsibilities | 12/13/22 | 2028 | |
| BP 2210 | Officers | 12/15/20 | 2026 | |
| BP 2220 | Committees of the Board | 12/15/20 | 2026 | |
| BP 2305 | Annual Organizational Meeting | 12/15/20 | 2026 | |
| BP 2310 | Regular Meetings of the Board | 12/15/20 | 2026 | |
| BP 2315 | Closed Sessions | 7/23/19 | 2025 | |
| BP 2320 | AP 2320 | Special and Emergency Meetings | 6/25/24 | 2030 |
| BP 2330 | Quorum and Voting | 7/23/19 | 2025 | |
| BP 2340 | AP 2340 | Agendas | 4/20/21 | 2027 |
| BP 2345 | Public Participation at Board Meetings | 3/12/19 | 2025 | |
| BP 2350 | Speakers | 12/15/20 | 2026 | |
| BP 2355 | Decorum | 12/15/20 | 2026 | |
| BP 2360 | Minutes | 12/15/20 | 2026 | |
| BP 2365 | AP 2365 | Recording | 12/15/20 | 2026 |
| BP 2410 | AP 2410 | Board Policies and Administrative Procedures | 5/16/23 | 2029 |
| BP 2430 | Delegation of Authority to Chancellor | 12/15/20 | 2026 | |
| BP 2431 | AP 2431 | Chancellor Selection | 10/20/20 | 2026 |
| BP 2432 | Chancellor Succession | 1/21/20 | 2026 | |
| BP 2435 | AP 2435 | Evaluation of the Chancellor | 6/25/24 | 2030 |
| BP 2510 | AP 2510 | Participation in Local Decision Making | 5/16/23 | 2025 |
| BP 2610 | AP 2610 | Presentation of Initial Collective Bargaining Proposals | 6/25/24 | 2030 |
| BP 2710 | AP 2710 | Conflict of Interest | 4/21/20 | 2026 |
| AP 2712 | Conflict of Interest Code | 11/14/23 | 2025 | |
| AP 2714 | Distribution of Tickets or Passes | 6/25/24 | 2030 | |
| BP 2715 | Code of Ethics / Standards of Practice | 1/19/21 | 2027 | |
| BP 2716 | Political Activity | 6/25/24 | 2030 | |
| BP 2717 | Personal Use of Public Resources - Board of Trustees | 6/25/24 | 2030 | |
| BP 2720 | Communications Among Board Members | 6/25/24 | 2030 | |
| BP 2725 | AP 2725 | Board Member Compensation | 5/22/18 | 2024 |
| BP 2730 | Board Member Health Benefits | 11/14/23 | 2029 | |
| BP 2735 | AP 2735 | Board Member Travel | 4/21/20 | 2026 |
| BP 2740 | Board Education | 12/15/20 | 2026 | |
| BP 2745 | Board Self-Evaluation | 7/23/19 | 2025 | |
| BP 2750 | Board Member Absence from the State | 5/18/21 | 2027 | |
| CHAPTER 3 - GENERAL INSTITUTION | ||||
| AP 3050 | Institutional Code of Ethics | 3/22/23 | 2029 | |
| BP 3100 | AP 3100 | Organizational Structure | 8/21/18 | 2024 |
| BP 3200 | AP 3200 | Accreditation | 5/17/22 | 2028 |
| BP 3225 | AP 3225 | Institutional Effectiveness | 4/19/22 | 2028 |
| BP 3250 | AP 3250 | Institutional Planning | 11/16/21 | 2027 |
| BP 3280 | AP 3280 | Grants | 8/24/21 | 2027 |
| BP 3300 | AP 3300 | Public Records | 11/14/23 | 2029 |
| BP 3310 | AP 3310 | Records Retention and Destruction | 12/12/23 | 2029 |
| BP 3410 | AP 3410 | Nondiscrimination | 11/19/19 | 2025 |
| AP 3415 | Immigration Enforcement Activities | 8/27/19 | 2025 | |
| BP 3420 | AP 3420 | Equal Employment Opportunity | 11/14/23 | 2029 |
| BP 3430 | AP 3430 | Prohibition of Harassment | 8/27/24 | 2030 |
| BP 3433 | AP 3433 | Prohibition of Sex Discrimination Under Title IX | 8/27/24 | 2030 |
| AP 3434 | Responding to Sex Discrimination Under Title IX | 8/27/24 | 2030 | |
| AP 3435 | Discrimination and Harassment Complaints and Investigations | 8/27/24 | 2030 | |
| BP 3440 | AP 3440 | Service Animals | 2/20/18 | 2024 |
| BP 3500 | AP 3500 | Campus Safety | 12/11/18 | 2024 |
| BP 3501 | AP 3501 | Campus Security and Access | 5/17/22 | 2028 |
| BP 3503 | AP 3503 | Missing Student Notification | 3/12/19 | 2025 |
| BP 3505 | Emergency Response Plan | 1/21/20 | 2026 | |
| BP 3510 | AP 3510 | Workplace Violence | 4/18/23 | 2024 |
| BP 3515 | AP 3515 | Reporting of Crimes | 4/20/21 | 2027 |
| AP 3516 | Registered Sex Offender Information | 8/21/18 | 2024 | |
| BP 3518 | AP 3518 | Child Abuse Reporting | 3/12/19 | 2025 |
| BP 3519 | Children on District Facilities | 6/25/19 | 2025 | |
| BP 3520 | AP 3520 | Local Law Enforcement | 10/23/18 | 2024 |
| BP 3530 | AP 3530 | Weapons on Campus | 5/17/22 | 2028 |
| BP 3540 | AP 3540 | Sexual and Other Assaults on District Property and in District Programs | 8/27/24 |
2025 |
| BP 3550 | AP 3550 | Drug Free Environment And Drug Prevention Program | 1/19/24 | 2030 |
| BP 3560 | AP 3560 | Alcoholic Beverages | 4/20/21 | 2027 |
| BP 3570 | AP 3570 | Smoking On Campus | 3/12/24 | 2030 |
| BP 3600 | AP 3600 | Auxiliary Organizations | 11/13/18 | 2024 |
| BP 3710 | AP 3710 | Securing of Copyright | 8/24/21 | 2027 |
| BP 3715 | AP 3715 | Intellectual Property | 03/09/21 | 2027 |
| BP 3720 | AP 3720 | Computer and Network Use | 4/18/23 | 2029 |
| BP 3725 | AP 3725 | Information and Communications Technology Accessibility and Acceptable Use | 5/16/23 | 2029 |
| AP 3750 | Use of Copyrighted Material | 11/15/23 | 2029 | |
| BP 3810 | AP 3810 | Claims Against the District | 4/23/19 | 2025 |
| BP 3820 | AP 3820 | Gifts | 8/24/21 | 2027 |
| BP 3900 | AP 3900 | Speech: Time, Place and Manner | 6/25/24 | 2030 |
| CHAPTER 4 - ACADEMIC AFFAIRS | ||||
| BP 4010 | AP 4010 | Academic Calendar | 5/22/18 | 2024 |
| BP 4020 | AP 4020 | Program, Curriculum, and Course Development | 7/23/24 | 2030 |
| BP 4021 | AP 4021 | Program Viability | 4/23/19 | 2025 |
| AP 4022 | Course Approval | 3/17/21 | 2027 | |
| BP 4025 | AP 4025 | Philosophy and Criteria for Associate Degree and General Education | 11/14/23 | 2029 |
| BP 4030 | Academic Freedom | 10/20/20 | 2026 | |
| BP 4040 | Library and Learning Support Services | 5/22/18 | 2024 | |
| BP 4042 | Open Educational Resources | 5/21/19 | 2025 | |
| BP 4050 | AP 4050 | Articulation | 9/27/22 | 2028 |
| BP 4060 | AP 4060 | Delineation of Functions Agreements | 4/19/22 | 2028 |
| BP 4070 | AP 4070 | Course Auditing and Auditing Fees | 8/24/21 | 2027 |
| BP 4100 | AP 4100 | Graduation Requirements for Degrees and Certificates | 11/13/18 | 2024 |
| AP 4101 | Independent Study | 4/24/19 |
2025 |
|
| AP 4102 | Career and Technical Education Programs | 3/29/19 | 2025 | |
| AP 4103 | Work Experience Education | 4/22/24 | 2030 | |
| AP 4104 | Contract Training | 9/24/19 | 2025 | |
| AP 4105 | Distance Education | 2/27/24 | 2030 | |
| BP 4106 | Nursing Programs | 5/16/23 | 2029 | |
| BP 4108 | Competency-Based Education | 5/21/24 | 2030 | |
| BP 4110 | AP 4110 | Honorary Degrees | 5/17/22 | 2028 |
| BP 4220 | Standards of Scholarship | 12/15/20 | 2026 | |
| AP 4222 | Remedial Coursework | 7/24/18 | 2024 | |
| BP 4225 | AP 4225 | Course Repetition | 11/16/21 | 2027 |
| BP 4226 | AP 4226 | Multiple and Overlapping Enrollments | 7/24/18 | 2024 |
| AP 4227 | Repeatable Courses | 10/16/19 | 2025 | |
| AP 4228 | Course Repetition - Significant Lapse of Time | 9/14/22 | 2028 | |
| AP 4229 | Course Repetition - Variable Units | 9/14/22 | 2028 | |
| BP 4230 | AP 4230 | Grading and Academic Record Symbols | 9/24/19 | 2025 |
| BP 4231 | AP 4231 | Grade Changes | 10/22/19 | 2025 |
| AP 4232 | Pass/No Pass | 9/14/22 | 2028 | |
| BP 4235 | AP 4235 | Credit for Prior Learning | 12/15/20 |
2023 |
| AP 4236 | Advanced Placement Credit | 11/8/24 | 2030 | |
| BP 4240 | AP 4240 | Academic Renewal | 7/24/18 | 2024 |
| BP 4250 | AP 4250 |
Probation, Dismissal and Readmission (BP) Probation (AP) |
7/24/18 | 2024 |
| AP 4255 | Dismissal and Readmission | 11/8/24 | 2030 | |
| BP 4260 | AP 4260 | Prerequisites and Corequisites |
1/19/24 |
2030 |
| BP 4300 | AP 4300 | Field Trips and Excursions | 12/15/20 | 2026 |
| BP 4400 | AP 4400 | Community Services Programs | 4/20/21 | 2027 |
| AP 4610 | Instructional Service Agreements | 11/15/23 | 2029 | |
| CHAPTER 5 - STUDENT SERVICES | ||||
| BP 5010 | AP 5010 | Admissions and Concurrent Enrollment | 12/11/18 | 2024 |
| AP 5011 | Admission and Concurrent Enrollment of High School and Other Young Students | 12/11/18 | 2024 | |
| AP 5012 | International Students | 3/29/19 | 2025 | |
| BP 5015 | AP 5015 | Residence Determination | 8/27/19 | 2025 |
| AP 5017 | Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information | 10/20/21 | 2027 | |
| BP 5020 | AP 5020 | Nonresident Tuition | 11/19/19 | 2025 |
| BP 5030 | AP 5030 | Fees | 6/25/19 | 2025 |
| AP 5031 | Instructional Materials Fees | 3/12/19 |
2025 |
|
| BP 5035 | AP 5035 | Withholding of Student Records | 10/26/21 | 2027 |
| BP 5040 | AP 5040 | Student Records, Directory Information, and Privacy | 4/23/24 |
2030 |
| AP 5045 | Student Records - Challenging Content and Access Log | 5/31/19 | 2025 | |
| BP 5050 | AP 5050 | Student Success and Support Program | 10/25/22 | 2028 |
| BP 5052 | AP 5052 | Open Enrollment | 8/21/18 | 2024 |
| BP 5055 | AP 5055 | Enrollment Priorities | 4/23/24 | 2030 |
| AP 5070 | Attendance | 11/20/19 | 2025 | |
| AP 5075 | Course Adds and Drops | 2/25/20 | 2026 | |
| BP 5110 | AP 5110 | Counseling | 1/22/19 | 2025 |
| BP 5120 | AP 5120 | Transfer Center | 12/11/18 | 2024 |
| BP 5130 | AP 5130 | Financial Aid |
10/23/18 (BP) 8/27/19 (AP) |
2024 |
| BP 5140 | AP 5140 | Disabled Student Programs and Services | 12/11/18 | 2024 |
| BP 5150 | AP 5150 | Extended Opportunity Programs and Services | 12/11/18 | 2024 |
| AP 5203 | Lactation Accommodation | 10/16/19 | 2025 | |
| BP 5205 | Student Accident Insurance | 10/23/18 | 2024 | |
| BP 5210 | AP 5210 | Communicable Disease - Students | 10/26/21 | 2027 |
| BP 5220 | AP 5220 | Shower Facilities for Homeless Students | 10/20/20 | 2026 |
| BP 5300 | AP 5300 | Student Equity | 5/22/18 | 2024 |
| BP 5400 | AP 5400 | Associated Students Organization | 3/12/19 | 2025 |
| BP 5410 | AP 5410 | Associated Students Elections | 3/12/19 | 2025 |
| BP 5420 | AP 5420 | Associated Students Finance | 3/12/19 | 2025 |
| BP 5500 | Standards of Student Conduct | 8/27/24 | 2030 | |
| BP 5510 | AP 5510 | Off-Campus Student Organizations | 3/12/19 | 2025 |
| AP 5520 | Student Discipline | 7/24/18 | 2024 | |
| AP 5530 | Student Rights and Grievances | 10/21/20 | 2026 | |
| BP 5570 | AP 5570 | Student Credit Card Solicitation | 5/21/19 | 2025 |
| AP 5610 | Voter Registration | 4/6/22 | 2028 | |
| BP 5700 | AP 5700 | Intercollegiate Athletics | 4/18/23 | 2029 |
| BP 5800 | AP 5800 | Prevention of Identity Theft in Student Financial Transactions | 4/18/23 | 2024 |
| CHAPTER 6 - BUSINESS AND FISCAL AFFAIRS | ||||
| BP 6100 | AP 6100 | Delegation of Authority, Business and Fiscal Affairs | 10/23/18 | 2024 |
| BP 6150 | AP 6150 | Designation of Authorized Signatures | 10/23/18 | 2024 |
| BP 6200 | AP 6200 | Budget Preparation | 5/16/23 | 2026 |
| BP 6250 | AP 6250 | Budget Management | 5/16/23 | 2029 |
| BP 6300 | AP 6300 | Fiscal Management | 6/25/19 | 2025 |
| AP 6305 | Reserves | 3/22/23 | 2029 | |
| BP 6307 | AP 6307 | Debt Issuance and Management | 4/18/23 | 2029 |
| BP 6320 | AP 6320 | Investments | 12/11/18 |
2024 |
| BP 6330 | Purchasing | 5/21/19 | 2025 | |
| BP 6340 | AP 6340 | Bids and Contracts | 6/28/22 | 2023 |
| AP 6345 | Bids and Contracts: UPCCAA | 10/18/23 | 2024 | |
| AP 6350 | Contracts: Construction | 4/6/22 | 2028 | |
| AP 6360 | Contracts: Electronic Systems and Materials | 03/17/21 | 2027 | |
| AP 6365 | Contracts: Accessibility of Information Technology | 4/6/22 | 2028 | |
| AP 6370 | Contracts: Personal Services | 4/6/22 | 2028 | |
| BP 6400 | AP 6400 | Financial Audits | 10/23/18 | 2024 |
| BP 6450 | AP 6450 | Wireless or Cellular Telephone Use | 5/18/21 | 2027 |
| BP 6500 | AP 6500 | Property Management | 12/11/18 | 2024 |
| BP 6520 | AP 6520 | Security for District Property | 1/21/20 | 2026 |
| AP 6530 | District Vehicles | 10/18/23 | 2029 | |
| AP 6535 | Use of District Equipment | 8/26/20 | 2026 | |
| BP 6540 | AP 6540 | Insurance | 5/16/23 | 2029 |
| BP 6550 | AP 6550 | Disposal of Property | 8/27/19 | 2025 |
| BP 6600 | AP 6600 | Capital Construction | 5/16/23 | 2029 |
| BP 6620 | AP 6620 | Naming of Facilities | 11/14/23 | 2029 |
| BP 6700 | AP 6700 | Facilities Use | 1/21/20 | 2022 |
| BP 6740 | AP 6740 | Citizen's Oversight Committee | 03/08/22 | 2028 |
| BP 6750 | AP 6750 | Parking | 12/11/18 | 2024 |
| BP 6800 | AP 6800 | Occupational Safety | 5/16/23 | 2029 |
| AP 6850 | Hazardous Materials | 8/25/20 | 2026 | |
| BP 6900 | Bookstores | 12/11/18 | 2024 | |
| BP 6910 | AP 6910 | Housing | 5/16/23 | 2029 |
| AP 6950 | Drug and Alcohol Testing (US Department of Transportation) | 12/12/22 | 2028 | |
| CHAPTER 7 - HUMAN RESOURCES | ||||
| BP 7100 | Commitment to Diversity | 3/12/19 | 2025 | |
| BP 7110 | AP 7110 | Delegation of Authority, Human Resources | 3/12/19 |
2025 |
| BP 7120 | AP 7120 | Recruitment and Hiring | 8/24/21 | 2027 |
| AP 7125 | Verification of Eligibility for Employment | 11/20/19 | 2025 | |
| AP 7126 | Applicant Background Checks | 2/22/23 | 2029 | |
| BP 7130 | AP 7130 | Compensation | 5/21/19 | 2025 |
| BP 7140 | Collective Bargaining | 12/15/20 | 2026 | |
| AP 7145 | Personnel Files | 2/22/23 | 2029 | |
| AP 7150 | Evaluation | 10/21/20 | 2026 | |
| BP 7160 | AP 7160 | Professional Development | 4/18/23 | 2029 |
| BP 7210 | Academic Employees | 8/24/21 | 2027 | |
| AP 7211 | Faculty Service Areas, Minimum Qualifications and Equivalencies | 2/2/20 | 2027 | |
| AP 7212 | Temporary Faculty | 2/22/23 | 2029 | |
| AP 7215 | Academic Employees: Probationary Contract Faculty | 2/22/23 | 2029 | |
| AP 7216 | Academic Employees: Grievance Procedure for Contract Decisions | 5/31/19 | 2025 | |
| BP 7217 | AP 7217 | Faculty Responsibilities | 12/12/23 | 2029 |
| BP 7218 | Part-Time Faculty | 5/21/24 | 2030 | |
| BP 7230 | Classified Employees | 8/24/21 | 2027 | |
| AP 7232 | Classification Review | 11/15/23 | 2029 | |
| AP 7233 | Claims for Work out of Classification | 5/31/19 | 2025 | |
| AP 7234 | Overtime | 2/22/23 | 2029 | |
| BP 7240 | Confidential Employees | 8/24/21 | 2027 | |
| BP 7250 | Educational Administrators | 8/24/21 | 2027 | |
| BP 7260 | Classified Supervisors and Managers | 8/24/21 | 2027 | |
| AP 7270 | Student Workers | 3/31/23 | 2029 | |
| BP 7280 | AP 7280 | Emeritus Status |
8/27/19 (BP) 11/20/19 (AP) |
2025 |
| BP 7310 | AP 7310 | Nepotism | 1/21/20 | 2026 |
| BP 7330 | AP 7330 | Communicable Disease - Employees | 4/19/22 | 2028 |
| AP 7336 | Certification of Freedom from Tuberculosis | 8/27/19 | 2025 | |
| AP 7337 | Fingerprinting | 11/20/19 | 2025 | |
| BP 7340 | AP 7340 | Leaves | 6/25/19 | 2025 |
| AP 7343 | Industrial Accident and Illness Leave | 3/2/22 | 2028 | |
| AP 7344 | Notifying District of Illness | 4/22/24 | 2030 | |
| BP 7345 | AP 7345 | Catastrophic Leave Program | 4/19/22 | 2028 |
| AP 7346 | Employees Called to Military Duty | 3/22/23 | 2029 | |
| AP 7347 | Paid Family Leave | 2/22/23 | 2029 | |
| AP 7348 | Accommodations | 5/16/24 | 2030 | |
| BP 7350 | Resignations | 4/18/23 | 2029 | |
| BP 7360 | AP 7360 | Discipline and Dismissal - Academic Employees | 5/16/23 | 2029 |
| BP 7365 | AP 7365 | Discipline and Dismissal - Classified Employees | 4/18/23 | 2029 |
| BP 7370 | AP 7370 | Political Activity | 4/19/22 | 2028 |
| AP 7371 | Personal Use of Public Resources - Employees | 4/6/22 | 2028 | |
| BP 7380 | AP 7380 | Retiree Health Benefits: Academic Employees | 11/16/21 | 2027 |
| BP 7385 | Salary Deductions | 4/19/22 | 2028 | |
| BP 7400 | AP 7400 | Travel | 11/16/21 | 2027 |
| AP 7500 | Volunteers | 2/22/23 | 2029 | |
| BP 7510 | Domestic Partners | 1/19/21 | 2027 | |
| BP 7600 | AP 7600 | Campus Security | 10/25/22 | 2028 |
| BP 7700 | AP 7700 | Whistleblower Protection | 10/25/22 | 2028 |