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BP = Board Policy
AP = Administrative Procedure
>> Click here for the list of Board Policies and Administrative Procedures scheduled for review in 2023 <<
Please contact the Chancellor's Office via email at donnaisaac@whccd.edu or by phone at (559) 934-2102 if you have any questions about policies or procedures.
Policy & Procedure Chapters
- Chapter 1 - The District
- Chapter 2 - Board of Trustees
- Chapter 3 - General Institution
- Chapter 4 - Academic Affairs
- Chapter 5 - Student Services
- Chapter 6 - Business and Fiscal Affairs
- Chapter 7 - Human Resources
| CHAPTER 1 - THE DISTRICT | Last Review | Next Review | ||
| BP 1100 | The West Hills Community College District | 11/16/21 | 2027 | |
| BP 1200 | District Mission | 11/16/21 | 2027 | |
| CHAPTER 2 - BOARD OF TRUSTEES | ||||
| BP 2010 | Board Membership | 5/22/18 | 2024 | |
| BP 2015 | Student Member | 5/22/18 | 2024 | |
| BP 2100 | Board Elections | 7/23/19 |
2025 |
|
| BP 2105 | AP 2105 | Election of Student Member | 5/22/18 | 2024 |
| BP 2110 | AP 2110 | Vacancies on the Board | 7/23/19 | 2025 |
| BP 2200 | Board Duties and Responsibilities | 12/13/22 | 2028 | |
| BP 2210 | Officers | 12/15/20 | 2026 | |
| BP 2220 | Committees of the Board | 12/15/20 | 2026 | |
| BP 2305 | Annual Organizational Meeting | 12/15/20 | 2026 | |
| BP 2310 | Regular Meetings of the Board | 12/15/20 | 2026 | |
| BP 2315 | Closed Sessions | 7/23/19 | 2025 | |
| BP 2320 | AP 2320 | Special and Emergency Meetings | 5/22/18 | 2024 |
| BP 2330 | Quorum and Voting | 7/23/19 | 2025 | |
| BP 2340 | AP 2340 | Agendas | 4/20/21 | 2027 |
| BP 2345 | Public Participation at Board Meetings | 3/12/19 | 2025 | |
| BP 2350 | Speakers | 12/15/20 | 2026 | |
| BP 2355 | Decorum | 12/15/20 | 2026 | |
| BP 2360 | Minutes | 12/15/20 | 2026 | |
| BP 2365 | AP 2365 | Recording | 12/15/20 | 2026 |
| BP 2410 | AP 2410 | Board Policies and Administrative Procedures | 5/16/23 | 2029 |
| BP 2430 | Delegation of Authority to Chancellor | 12/15/20 | 2026 | |
| BP 2431 | AP 2431 | Chancellor Selection | 10/20/20 | 2026 |
| BP 2432 | Chancellor Succession | 1/21/20 | 2026 | |
| BP 2435 | AP 2435 | Evaluation of the Chancellor | 5/22/18 | 2024 |
| BP 2510 | AP 2510 | Participation in Local Decision Making | 5/16/23 | 2025 |
| BP 2610 | AP 2610 | Presentation of Initial Collective Bargaining Proposals | 5/22/18 | 2024 |
| BP 2710 | AP 2710 | Conflict of Interest | 4/21/20 | 2026 |
| AP 2712 | Conflict of Interest Code | 4/20/10 | 2021 | |
| AP 2714 | Distribution of Tickets or Passes | 5/22/18 | 2024 | |
| BP 2715 | Code of Ethics / Standards of Practice | 1/19/21 | 2027 | |
| BP 2716 | Political Activity | 5/22/18 | 2024 | |
| BP 2717 | Personal Use of Public Resources - Board of Trustees | 5/22/18 | 2024 | |
| BP 2720 | Communications Among Board Members | 5/22/18 | 2024 | |
| BP 2725 | AP 2725 | Board Member Compensation | 5/22/18 | 2024 |
| BP 2730 | Board Member Health Benefits | 8/28/07 | 2022 | |
| BP 2735 | AP 2735 | Board Member Travel | 4/21/20 | 2026 |
| BP 2740 | Board Education | 12/15/20 | 2026 | |
| BP 2745 | Board Self-Evaluation | 7/23/19 | 2025 | |
| BP 2750 | Board Member Absence from the State | 5/18/21 | 2027 | |
| CHAPTER 3 - GENERAL INSTITUTION | ||||
| AP 3050 | Institutional Code of Ethics | 3/22/23 | 2029 | |
| BP 3100 | AP 3100 | Organizational Structure | 8/21/18 | 2024 |
| BP 3200 | AP 3200 | Accreditation | 5/17/22 | 2028 |
| BP 3225 | AP 3225 | Institutional Effectiveness | 4/19/22 | 2028 |
| BP 3250 | AP 3250 | Institutional Planning | 11/16/21 | 2027 |
| BP 3280 | AP 3280 | Grants | 8/24/21 | 2027 |
| BP 3300 | AP 3300 | Public Records | 5/22/18 | 2024 |
| BP 3310 | AP 3310 | Records Retention and Destruction | 10/22/19 | 2025 |
| BP 3410 | AP 3410 | Nondiscrimination | 11/19/19 | 2025 |
| AP 3415 | Immigration Enforcement Activities | 8/27/19 | 2025 | |
| BP 3420 | AP 3420 | Equal Employment Opportunity | 5/16/23 | 2029 |
| BP 3430 | AP 3430 | Prohibition of Harassment | 12/15/20 | 2026 |
| BP 3433 | AP 3433 | Prohibition of Sexual Harassment Under Title IX | 10/24/23 | 2029 |
| AP 3434 | Responding to Harassment Based on Sex Under Title IX | 12/15/20 | 2026 | |
| AP 3435 | Discrimination and Harassment Complaints and Investigations | 12/15/20 | 2026 | |
| BP 3440 | AP 3440 | Service Animals | 2/20/18 | 2024 |
| BP 3500 | AP 3500 | Campus Safety | 12/11/18 | 2024 |
| BP 3501 | AP 3501 | Campus Security and Access | 5/17/22 | 2028 |
| BP 3503 | AP 3503 | Missing Student Notification | 3/12/19 | 2025 |
| BP 3505 | Emergency Response Plan | 1/21/20 | 2026 | |
| BP 3510 | AP 3510 | Workplace Violence | 4/18/23 | 2024 |
| BP 3515 | AP 3515 | Reporting of Crimes | 4/20/21 | 2027 |
| AP 3516 | Registered Sex Offender Information | 8/21/18 | 2024 | |
| BP 3518 | AP 3518 | Child Abuse Reporting | 3/12/19 | 2025 |
| BP 3519 | Children on District Facilities | 6/25/19 | 2025 | |
| BP 3520 | AP 3520 | Local Law Enforcement | 10/23/18 | 2024 |
| BP 3530 | AP 3530 | Weapons on Campus | 5/17/22 | 2028 |
| BP 3540 | AP 3540 | Sexual and Other Assaults on District Property | 5/16/23 |
2024 |
| BP 3550 | AP 3550 | Drug Free Environment And Drug Prevention Program | 8/22/17 | 2023 |
| BP 3560 | AP 3560 | Alcoholic Beverages | 4/20/21 | 2027 |
| BP 3570 | AP 3570 | Smoking On Campus | 8/22/17 | 2023 |
| BP 3600 | AP 3600 | Auxiliary Organizations | 11/13/18 | 2024 |
| BP 3710 | AP 3710 | Securing of Copyright | 8/24/21 | 2027 |
| BP 3715 | AP 3715 | Intellectual Property | 03/09/21 | 2027 |
| BP 3720 | AP 3720 | Computer and Network Use | 4/18/23 | 2029 |
| BP 3725 | AP 3725 | Information and Communications Technology Accessibility and Acceptable Use | 5/16/23 | 2029 |
| AP 3750 | Use of Copyrighted Material | 2/2/21 | 2023 | |
| BP 3810 | AP 3810 | Claims Against the District | 4/23/19 | 2025 |
| BP 3820 | AP 3820 | Gifts | 8/24/21 | 2027 |
| BP 3900 | AP 3900 | Speech: Time, Place and Manner | 4/24/18 | 2024 |
| CHAPTER 4 - ACADEMIC AFFAIRS | ||||
| BP 4010 | AP 4010 | Academic Calendar | 5/22/18 | 2024 |
| BP 4020 | AP 4020 | Program, Curriculum, and Course Development | 11/16/21 | 2027 |
| BP 4021 | AP 4021 | Program Viability | 4/23/19 | 2025 |
| AP 4022 | Course Approval | 3/17/21 | 2027 | |
| BP 4025 | AP 4025 | Philosophy and Criteria for Associate Degree and General Education | 3/14/17 | 2023 |
| BP 4030 | Academic Freedom | 10/20/20 | 2026 | |
| BP 4040 | Library and Learning Support Services | 5/22/18 | 2024 | |
| BP 4042 | Open Educational Resources | 5/21/19 | 2025 | |
| BP 4050 | AP 4050 | Articulation | 9/27/22 | 2028 |
| BP 4060 | AP 4060 | Delineation of Functions Agreements | 4/19/22 | 2028 |
| BP 4070 | AP 4070 | Course Auditing and Auditing Fees | 8/24/21 | 2027 |
| BP 4100 | AP 4100 | Graduation Requirements for Degrees and Certificates | 11/13/18 | 2024 |
| AP 4101 | Independent Study | 4/24/19 |
2025 |
|
| AP 4102 | Career and Technical Education Programs | 3/29/19 | 2025 | |
| AP 4103 | Work Experience | 2/24/20 | 2026 | |
| AP 4104 | Contract Training | 9/24/19 | 2025 | |
| AP 4105 | Distance Education | 2/25/17 | 2023 | |
| BP 4106 | Nursing Programs | 5/16/23 | 2029 | |
| BP 4110 | AP 4110 | Honorary Degrees | 5/17/22 | 2028 |
| BP 4220 | Standards of Scholarship | 12/15/20 | 2026 | |
| AP 4222 | Remedial Coursework | 7/24/18 | 2024 | |
| BP 4225 | AP 4225 | Course Repetition | 11/16/21 | 2027 |
| BP 4226 | AP 4226 | Multiple and Overlapping Enrollments | 7/24/18 | 2024 |
| AP 4227 | Repeatable Courses | 10/16/19 | 2025 | |
| AP 4228 | Course Repetition - Significant Lapse of Time | 9/14/22 | 2028 | |
| AP 4229 | Course Repetition - Variable Units | 9/14/22 | 2028 | |
| BP 4230 | AP 4230 | Grading and Academic Record Symbols | 9/24/19 | 2025 |
| BP 4231 | AP 4231 | Grade Changes | 10/22/19 | 2025 |
| AP 4232 | Pass/No Pass | 9/14/22 | 2028 | |
| BP 4235 | AP 4235 | Credit for Prior Learning | 12/15/20 |
2023 |
| AP 4236 | Advanced Placement Credit | 7/24/18 | 2024 | |
| BP 4240 | AP 4240 | Academic Renewal | 7/24/18 | 2024 |
| BP 4250 | AP 4250 |
Probation, Dismissal and Readmission (BP) Probation (AP) |
7/24/18 | 2024 |
| AP 4255 | Dismissal and Readmission | 7/24/18 | 2024 | |
| BP 4260 | AP 4260 | Prerequisites/Corequisites/Advisories |
4/24/18 (BP) 11/28/17 (AP) |
2023 |
| BP 4300 | AP 4300 | Field Trips and Excursions | 12/15/20 | 2026 |
| BP 4400 | AP 4400 | Community Services Programs | 4/20/21 | 2027 |
| AP 4610 | Instructional Service Agreements | 2021 | ||
| CHAPTER 5 - STUDENT SERVICES | ||||
| BP 5010 | AP 5010 | Admissions and Concurrent Enrollment | 12/11/18 | 2024 |
| AP 5011 | Admission and Concurrent Enrollment of High School and Other Young Students | 12/11/18 | 2024 | |
| AP 5012 | International Students | 3/29/19 | 2025 | |
| BP 5015 | AP 5015 | Residence Determination | 8/27/19 | 2025 |
| AP 5017 | Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information | 10/20/21 | 2027 | |
| BP 5020 | AP 5020 | Nonresident Tuition | 11/19/19 | 2025 |
| BP 5030 | AP 5030 | Fees | 6/25/19 | 2025 |
| AP 5031 | Instructional Materials Fees | 3/12/19 |
2025 |
|
| BP 5035 | AP 5035 | Withholding of Student Records | 10/26/21 | 2027 |
| BP 5040 | AP 5040 | Student Records, Directory Information, and Privacy | 10/22/19 |
2025 |
| AP 5045 | Student Records - Challenging Content and Access Log | 5/31/19 | 2025 | |
| BP 5050 | AP 5050 | Student Success and Support Program | 10/25/22 | 2028 |
| BP 5052 | AP 5052 | Open Enrollment | 8/21/18 | 2024 |
| BP 5055 | AP 5055 | Enrollment and Registration Priorities | 5/22/18 | 2024 |
| AP 5070 | Attendance | 11/20/19 | 2025 | |
| AP 5075 | Course Adds and Drops | 2/25/20 | 2026 | |
| BP 5110 | AP 5110 | Counseling | 1/22/19 | 2025 |
| BP 5120 | AP 5120 | Transfer Center | 12/11/18 | 2024 |
| BP 5130 | AP 5130 | Financial Aid |
10/23/18 (BP) 8/27/19 (AP) |
2024 |
| BP 5140 | AP 5140 | Disabled Student Programs and Services | 12/11/18 | 2024 |
| BP 5150 | AP 5150 | Extended Opportunity Programs and Services | 12/11/18 | 2024 |
| AP 5203 | Lactation Accommodation | 10/16/19 | 2025 | |
| BP 5205 | Student Accident Insurance | 10/23/18 | 2024 | |
| BP 5210 | AP 5210 | Communicable Disease - Students | 10/26/21 | 2027 |
| BP 5220 | AP 5220 | Shower Facilities for Homeless Students | 10/20/20 | 2026 |
| BP 5300 | AP 5300 | Student Equity | 5/22/18 | 2024 |
| BP 5400 | AP 5400 | Associated Students Organization | 3/12/19 | 2025 |
| BP 5410 | AP 5410 | Associated Students Elections | 3/12/19 | 2025 |
| BP 5420 | AP 5420 | Associated Students Finance | 3/12/19 | 2025 |
| BP 5500 | Standards of Student Conduct | 1/10/17 | 2023 | |
| BP 5510 | AP 5510 | Off-Campus Student Organizations | 3/12/19 | 2025 |
| AP 5520 | Student Discipline | 7/24/18 | 2024 | |
| AP 5530 | Student Rights and Grievances | 10/21/20 | 2026 | |
| BP 5570 | AP 5570 | Student Credit Card Solicitation | 5/21/19 | 2025 |
| AP 5610 | Voter Registration | 4/6/22 | 2028 | |
| BP 5700 | AP 5700 | Intercollegiate Athletics | 4/18/23 | 2029 |
| BP 5800 | AP 5800 | Prevention of Identity Theft in Student Financial Transactions | 4/18/23 | 2024 |
| CHAPTER 6 - BUSINESS AND FISCAL AFFAIRS | ||||
| BP 6100 | AP 6100 | Delegation of Authority, Business and Fiscal Affairs | 10/23/18 | 2024 |
| BP 6150 | AP 6150 | Designation of Authorized Signatures | 10/23/18 | 2024 |
| BP 6200 | AP 6200 | Budget Preparation | 5/16/23 | 2026 |
| BP 6250 | AP 6250 | Budget Management | 5/16/23 | 2029 |
| BP 6300 | AP 6300 | Fiscal Management | 6/25/19 | 2025 |
| AP 6305 | Reserves | 3/22/23 | 2029 | |
| BP 6307 | AP 6307 | Debt Issuance and Management | 4/18/23 | 2029 |
| BP 6320 | AP 6320 | Investments | 12/11/18 |
2024 |
| BP 6330 | Purchasing | 5/21/19 | 2025 | |
| BP 6340 | AP 6340 | Bids and Contracts | 6/28/22 | 2023 |
| AP 6345 | Bids and Contracts: UPCCAA | 10/18/23 | 2024 | |
| AP 6350 | Contracts: Construction | 4/6/22 | 2028 | |
| AP 6360 | Contracts: Electronic Systems and Materials | 03/17/21 | 2027 | |
| AP 6365 | Contracts: Accessibility of Information Technology | 4/6/22 | 2028 | |
| AP 6370 | Contracts: Personal Services | 4/6/22 | 2028 | |
| BP 6400 | AP 6400 | Financial Audits | 10/23/18 | 2024 |
| BP 6450 | AP 6450 | Wireless or Cellular Telephone Use | 5/18/21 | 2027 |
| BP 6500 | AP 6500 | Property Management | 12/11/18 | 2024 |
| BP 6520 | AP 6520 | Security for District Property | 1/21/20 | 2026 |
| AP 6530 | District Vehicles | 10/18/23 | 2029 | |
| AP 6535 | Use of District Equipment | 8/26/20 | 2026 | |
| BP 6540 | AP 6540 | Insurance | 5/16/23 | 2029 |
| BP 6550 | AP 6550 | Disposal of Property | 8/27/19 | 2025 |
| BP 6600 | AP 6600 | Capital Construction | 5/16/23 | 2029 |
| BP 6620 | AP 6620 | Naming of Facilities | 4/19/16 | 2022 |
| BP 6700 | AP 6700 | Facilities Use | 1/21/20 | 2022 |
| BP 6740 | AP 6740 | Citizen's Oversight Committee | 03/08/22 | 2028 |
| BP 6750 | AP 6750 | Parking | 12/11/18 | 2024 |
| BP 6800 | AP 6800 | Occupational Safety | 5/16/23 | 2029 |
| AP 6850 | Hazardous Materials | 8/25/20 | 2026 | |
| BP 6900 | Bookstores | 12/11/18 | 2024 | |
| BP 6910 | AP 6910 | Housing | 5/16/23 | 2029 |
| AP 6950 | Drug and Alcohol Testing (US Department of Transportation) | 12/12/22 | 2028 | |
| CHAPTER 7 - HUMAN RESOURCES | ||||
| BP 7100 | Commitment to Diversity | 3/12/19 | 2025 | |
| BP 7110 | AP 7110 | Delegation of Authority, Human Resources | 3/12/19 |
2025 |
| BP 7120 | AP 7120 | Recruitment and Hiring | 8/24/21 | 2027 |
| AP 7125 | Verification of Eligibility for Employment | 11/20/19 | 2025 | |
| AP 7126 | Applicant Background Checks | 2/22/23 | 2029 | |
| BP 7130 | AP 7130 | Compensation | 5/21/19 | 2025 |
| BP 7140 | Collective Bargaining | 12/15/20 | 2026 | |
| AP 7145 | Personnel Files | 2/22/23 | 2029 | |
| AP 7150 | Evaluation | 10/21/20 | 2026 | |
| BP 7160 | AP 7160 | Professional Development | 4/18/23 | 2029 |
| BP 7210 | Academic Employees | 8/24/21 | 2027 | |
| AP 7211 | Faculty Service Areas, Minimum Qualifications and Equivalencies | 2/2/20 | 2027 | |
| AP 7212 | Temporary Faculty | 2/22/23 | 2029 | |
| AP 7215 | Academic Employees: Probationary Contract Faculty | 2/22/23 | 2029 | |
| AP 7216 | Academic Employees: Grievance Procedure for Contract Decisions | 5/31/19 | 2025 | |
| BP 7217 | AP 7217 | Faculty Responsibilities | 11/13/12 | 2020 |
| BP 7218 | Adjunct Faculty | 6/27/17 | 2023 | |
| BP 7230 | Classified Employees | 8/24/21 | 2027 | |
| AP 7232 | Classification Review (Currently BP & AP 414) | 2021 | ||
| AP 7233 | Claims for Work out of Classification | 5/31/19 | 2025 | |
| AP 7234 | Overtime | 2/22/23 | 2029 | |
| BP 7240 | Confidential Employees | 8/24/21 | 2027 | |
| BP 7250 | Educational Administrators | 8/24/21 | 2027 | |
| BP 7260 | Classified Supervisors and Managers | 8/24/21 | 2027 | |
| AP 7270 | Student Workers | 3/31/23 | 2029 | |
| BP 7280 | AP 7280 | Emeritus Status |
8/27/19 (BP) 11/20/19 (AP) |
2025 |
| BP 7310 | AP 7310 | Nepotism | 1/21/20 | 2026 |
| BP 7330 | AP 7330 | Communicable Disease - Employees | 4/19/22 | 2028 |
| AP 7336 | Certification of Freedom from Tuberculosis | 8/27/19 | 2025 | |
| AP 7337 | Fingerprinting | 11/20/19 | 2025 | |
| BP 7340 | AP 7340 | Leaves | 6/25/19 | 2025 |
| AP 7343 | Industrial Accident and Illness Leave | 3/2/22 | 2028 | |
| AP 7344 | Notifying District of Illness | 2021 | ||
| BP 7345 | AP 7345 | Catastrophic Leave Program | 4/19/22 | 2028 |
| AP 7346 | Employees Called to Military Duty | 3/22/23 | 2029 | |
| AP 7347 | Paid Family Leave | 2/22/23 | 2029 | |
| AP 7348 | Accommodations | 2020 | ||
| BP 7350 | Resignations | 4/18/23 | 2029 | |
| BP 7360 | AP 7360 | Discipline and Dismissal - Academic Employees | 5/16/23 | 2029 |
| BP 7365 | AP 7365 | Discipline and Dismissal - Classified Employees | 4/18/23 | 2029 |
| BP 7370 | AP 7370 | Political Activity | 4/19/22 | 2028 |
| AP 7371 | Personal Use of Public Resources - Employees | 4/6/22 | 2028 | |
| BP 7380 | AP 7380 | Retiree Health Benefits: Academic Employees | 11/16/21 | 2027 |
| BP 7385 | Salary Deductions | 4/19/22 | 2028 | |
| BP 7400 | AP 7400 | Travel | 11/16/21 | 2027 |
| AP 7500 | Volunteers | 2/22/23 | 2029 | |
| BP 7510 | Domestic Partners | 1/19/21 | 2027 | |
| BP 7600 | AP 7600 | Campus Security | 10/25/22 | 2028 |
| BP 7700 | AP 7700 | Whistleblower Protection | 10/25/22 | 2028 |
The following Board Policies and Administrative Procedures are in the district's old, three digit numbering system. Each of these policies and procedures are in the district's review cycle. Language will be updated and/or revised and, when approved, will reflect the four digit numbering system and added to the list above.
| BP 414 | AP 414 | Classification Review |