Policies and Procedures

 

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BP = Board Policy
AP = Administrative Procedure

Please contact the Chancellor's Office via email at donnaisaac@whccd.edu or by phone at (559) 934-2102 if you have any questions about policies or procedures.

Policy & Procedure Chapters

 

CHAPTER 1 - THE DISTRICT Last Review Next Review
BP 1100   The West Hills Community College District 3/12/19 2025
BP 1200   District Mission, Vision and Goals 3/12/19 2021
CHAPTER 2 - BOARD OF TRUSTEES
BP 2010   Board Membership 5/22/18 2024
BP 2015   Student Member 5/22/18 2024
BP 2100   Board Elections 9/27/11 2019
BP 2105 AP 2105 Election of Student Member  5/22/18 2024
BP 2110 AP 2110 Vacancies on the Board 5/20/03 2019
BP 2200   Board Duties and Responsibilities 5/22/18 2024
BP 2210   Officers 5/20/03 2020
BP 2220   Committees of the Board 7/22/03 2020
BP 2305   Annual Organizational Meeting 7/22/03 2020
BP 2310   Regular Meetings of the Board 7/22/03 2020
BP 2315   Closed Sessions 11/18/14 2019
BP 2320 AP 2320 Special and Emergency Meetings 5/22/18 2024
BP 2330   Quorum and Voting 11/18/14 2019
BP 2340 AP 2340 Agendas 7/22/03 2021
BP 2345   Public Participation at Board Meetings 3/12/19 2025
BP 2350   Speakers 9/23/03 2020
BP 2355   Decorum 9/23/03 2020
BP 2360 AP 2360 Minutes 9/23/03 2020
BP 2365 AP 2365 Recording 9/23/03 2020
BP 2370   Official Meeting Repository 5/17/16 2021
BP 2410 AP 2410 Policy and Administrative Procedure 4/24/18 2024
BP 2430 AP 2430 Delegation of Authority to Chancellor 11/18/03 2020
BP 2431 AP 2431 Chancellor Selection 5/7/16 2021
BP 2432   Chancellor Succession 2/17/09 2022
BP 2433 AP 2433 Delineation of Authority to District Chancellor and College Presidents 5/15/07 2020
BP 2434   Succession Plan 9/22/14 2019
BP 2435 AP 2435 Evaluation of the Chancellor 5/22/18 2024
BP 2510 AP 2510 Participation in Local Decision Making 9/18/12 2020
BP 2610 AP 2610 Presentation of Initial Collective Bargaining Proposals 5/22/18 2024
BP 2710 AP 2710 Conflict of Interest 7/24/07 2019
  AP 2712 Conflict of Interest Code  4/20/10 2021
  AP 2714 Distribution of Tickets or Passes 5/22/18 2024
BP 2715 AP 2715 Code of Ethics / Standards of Practice 11/18/03 2020
BP 2716   Political Activity  5/22/18 2024
BP 2717   Personal Use of Public Resources 5/22/18 2024
BP 2720   Communications Among Board Members 5/22/18 2024
BP 2725 AP 2725 Board Member Compensation 5/22/18 2024
BP 2730   Board Member Health Benefits 8/28/07 2022
BP 2735 AP 2735 Board Member Travel 8/27/13 2019
BP 2740 AP 2740 Board Education 6/26/07 2020
BP 2745 AP 2745 Board Self-Evaluation 12/9/14 2019
BP 2750   Board Member Absence from the State   2021
CHAPTER 3 - GENERAL INSTITUTION
BP 3050 AP 3050 Institutional Code of Ethics 4/26/11 2020
BP 3100 AP 3100 Organizational Structure 8/21/18 2024
BP 3200 AP 3200 Accreditation 1/13/16 2021
BP 3225 AP 3225 Institutional Effectiveness 10/20/15 2020
BP 3250 AP 3250 District Strategic Planning 10/20/15 2020
BP 3280 AP 3280  Grants   2021
BP 3300 AP 3300 Public Records 5/22/18 2024
BP 3310 AP 3310 Records Retention and Destruction 2/11/14 2019
BP 3410 AP 3410 Nondiscrimination 6/28/05 2019
BP 3420 AP 3420 Equal Employment Opportunity 1/10/17 2022
BP 3430 AP 3430 Prohibition of Harassment 1/10/17 2022
  AP 3435 Discrimination and Harassment Investigations  1/22/08 2019
BP 3440 AP 3440 Service Animals 2/20/18 2024
BP 3500 AP 3500 Campus Safety 12/11/18 2024
BP 3501 AP 3501 Campus Security and Access 6/28/16 2021
BP 3503 AP 3503 Missing Student Notification 3/12/19 2025
BP 3505   Emergency Response Plan 5/20/08 2018
BP 3510 AP 3510 Workplace Violence Plan 1/10/17 2018
BP 3515 AP 3515 Reporting of Crimes 8/21/18 2024
  AP 3516 Registered Sex Offender Information 8/21/18 2024
BP 3517 AP 3517 Incident Reporting 1/24/06 2020
BP 3518 AP 3518 Child Abuse Reporting 3/12/19 2025
BP 3519   Children on District Facilities 6/25/19 2025
BP 3520 AP  3520 Local Law Enforcement 10/23/18 2024
BP 3530 AP 3530 Weapons on Campus 10/11/16 2021
BP 3540 AP 3540 Sexual and Other Assaults 1/10/17 2019
BP 3550 AP 3550 Drug Free Environment And Drug Prevention Program 8/22/17 2022
BP 3551 AP 3551 Substance Abuse and Drug Testing - Athletics 9/27/11 2020
BP 3560 AP 3560 Alcoholic Beverages  10/23/18 2024
BP 3570 AP 3570 Smoking On Campus 8/22/17 2022
BP 3600 AP 3600 Auxiliary Organizations  11/13/18 2024
BP 3710 AP 3710 Securing of Copyright   2021
BP 3715 AP 3715 Intellectual Property   2018
BP 3720 AP 3720 Computer and Network Use 4/22/08 2019
  AP 3750 Use of Copyrighted Material   2020
BP 3810 AP 3810 Claims Against the District 4/23/19 2025
BP 3820 AP  3820 Gifts (currently BP 705)   2021
BP 3830   Environmentally Preferable Purchases 12/16/08 2020
BP 3900 AP 3900 Speech: Time, Place and Manner 4/24/18 2024
CHAPTER 4 - ACADEMIC AFFAIRS
BP 4010 AP 4010 Academic Calendar  5/22/18 2024
BP 4020 AP 4020 Program, Curriculum, and Course Development 5/22/18 2023
BP 4021 AP 4021 Program Viability 4/23/19 2025
  AP 4022  Library and Learning Support Services   2018
BP 4025 AP 4025 Philosophy and Criteria for Associate Degree and General Education 3/14/17 2022
  AP 4026 Philosophy and Criteria for International Education   2022
BP 4030 AP 4030 Academic Freedom 8/28/12 2020
BP 4040   Library and Learning Support Services  5/22/18 2024
BP 4042   Open Educational Resources 5/21/19 2025
BP 4050 AP 4050 Articulation 1/13/16 2021
BP 4060 AP 4060 Delineation of Functions Agreements   2021
BP 4070 AP 4070 Course Auditing and Auditing Fees   2021
BP 4100 AP 4100 Graduation Requirements for Degrees and Certificates 11/13/18 2024
  AP 4101 Independent Study  4/24/19

2025

  AP 4102 Career and Technical Education Programs  3/29/19 2025
  AP 4103 Work Experience   2018
BP 4104 AP 4104 Contract Training 6/24/14 2019
  AP 4105 Distance Education  2/25/17 2022
BP 4106  AP 4106 Nursing Programs 8/22/17 2022
BP 4110 AP 4110 Honorary Degrees 3/8/11 2022
BP 4220   Standards of Scholarship  7/24/18 2024
  AP 4222 Remedial Coursework  7/24/18 2024
BP 4225 AP 4225 Course Repetition 2/17/09 2019
BP 4226 AP 4226 Multiple and Overlapping Enrollments  7/24/18 2024
  AP 4227 Repeatable Courses  5/26/09 2019
  AP 4228 Course Repetition - Significant Lapse of Time   2021
  AP 4229 Course Repetition - Variable Units   2021
BP 4230 AP 4230 Grading and Academic Record Symbols 9/18/12 2019
BP 4231 AP 4231 Grade Changes 5/26/09 2019
  AP 4232 Pass/No Pass   2021
BP 4235 AP 4235 Credit by Examination 12/11/18

2024

  AP 4236 Advanced Placement Credit  7/24/18 2024
BP 4240 AP 4240 Academic Renewal  7/24/18 2024
BP 4250 AP 4250

Probation, Dismissal and Readmission (BP)

Probation (AP)

7/24/18 2024
  AP 4255 Dismissal and Readmission  7/24/18 2024
BP 4260 AP 4260 Prerequisites/Corequisites/Advisories

4/24/18 (BP)

11/28/17 (AP)

2022
BP 4270 AP 4270 Review of Occupational Programs 5/21/02 2022
BP 4300 AP 4300 Field Trips and Excursions 5/26/09 2019
  AP 4400 Community Services   2022
  AP 4500 Student News Media   2022
  AP 4610 Instructional Service Agreements   2021
CHAPTER 5 - STUDENT SERVICES
BP 5010 AP 5010 Admissions and Concurrent Enrollment 12/11/18 2024
  AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students  12/11/18 2024
  AP 5012 International Students  3/29/19 2025
BP 5015 AP 5015 Residence Determination  12/11/18 2024
BP 5020 AP 5020 Non Resident Tuition 12/11/18 2024
BP 5030 AP 5030 Fees 6/25/19 2025
  AP 5031 Instructional Materials Fees 3/12/19

2025

BP 5035 AP 5035 Withholding of Student Records   2018
BP 5040 AP 5040 Student Records, Directory Information, and Privacy 12/11/18 2024
  AP 5045 Student Records - Challenging Content and Access Log 5/31/19 2025
BP 5050 AP 5050 Student Success and Support Program 1/13/16 2021
BP 5052 AP 5052 Open Enrollment 8/21/18 2024
BP 5055 AP 5055 Enrollment and Registration Priorities 5/22/18 2024
BP 5070 AP 5070 Attendance 7/27/10 2019
  AP 5075 Course Adds and Withdrawals  5/26/09 2019
BP 5110 AP 5110 Counseling 1/22/19 2025
BP 5120 AP 5120 Transfer Center  12/11/18 2024
BP 5130 AP 5130 Financial Aid 10/23/18 2024
BP 5140 AP 5140 Disabled Student Programs and Services  12/11/18 2024
BP 5150 AP 5150 Extended Opportunity Programs and Services 12/11/18 2024
BP 5200 AP 5200 Student Health Services   2020
BP 5205   Student Accident Insurance  10/23/18 2024
BP 5210 AP 5210 Communicable Diseases  12/11/18 2024
BP 5220   Shower Facilities for Homeless Students   2020
BP 5300 AP 5300 Student Equity 5/22/18 2024
BP 5400 AP 5400  Associated Students Organization 3/12/19 2025
BP 5410 AP 5410 Associated Students Elections 3/12/19 2025
BP 5420 AP 5420 Associated Students Finance  3/12/19 2025
BP 5500   Standards of Student Conduct 1/10/17 2018
BP 5505 AP 5505 Academic Honesty 6/27/06 2020
BP 5510 AP 5510 Off-Campus Student Organizations  3/12/19 2025
  AP 5520 Student Discipline 7/24/18 2024
  AP 5530 Student Rights and Grievances  7/27/10 2019
BP 5570 AP 5570 Student Credit Card Solicitation 5/21/19 2025
  AP 5610 Voter Registration   2018
BP 5700 AP 5700 Intercollegiate Athletics 7/26/16 2021
BP 5702 AP 5702 Athletic Awards 6/28/16 2021
BP 5800 AP 5800 Prevention of Identity Theft in Student Financial Transactions 3/12/19 2020
CHAPTER 6 - BUSINESS AND FISCAL AFFAIRS
BP 6100 AP 6100 Delegation of Authority, Business and Fiscal Affairs 10/23/18 2024
BP 6150 AP 6150 Designation of Authorized Signatures  10/23/18 2024
BP 6200 AP 6200 Budget Preparation and Resource Allocation 4/24/18 2021
BP 6230   Energy and Sustainability 10/26/10 2022
BP 6250 AP 6250 Budget Management 12/11/18 2024
BP 6300 AP 6300 Fiscal Management 6/25/19 2025
BP 6301 AP 6301 Fiscal Grants Management 10/27/09 2022
  AP 6305 Reserves   2022
BP 6307 AP 6307 Debt Issuance and Management 12/11/18 2024
  AP 6310 Accounting   2022
  AP 6315 Warrants   2022
BP 6317 AP 6317 Conference/Travel Reimbursement 3/6/07 2022
BP 6320 AP 6320 Investments 12/11/18

2024

  AP 6322 Employee Indemnity Bonds (Currently BP 611)   2022
  AP 6325 Payroll   2022
BP 6330   Purchasing 5/21/19 2025
BP 6340 AP 6340 Bids and Contracts 8/21/18 2024
  AP 6345 Bids and Contracts: UPCCAA  10/25/11  2019
  AP 6350 Contracts: Construction  11/14/18 2024
  AP 6360 Contracts: Electronic Systems and Materials  10/25/11 2021 
  AP 6365 Contracts: Accessibility of Information Technology 5/29/19 2025
  AP 6370 Contracts: Personal Services  4/24/19 2025
  AP 6380 Vendors (Currently BP 607)   2022
BP 6400 AP 6400 Financial Audits  10/23/18 2024
BP 6450 AP 6450 Wireless or Cellular Telephone Use 2/15/11 2021
BP 6500 AP 6500 Property Management  12/11/18 2024
BP 6505   Energy Conservation 5/20/14 2019
BP 6520 AP 6520 Security for District Property 1/24/06 2019
  AP 6530 District Vehicles   2021
  AP 6535 Use of District Equipment (currently BP 707)   2020
BP 6540 AP 6540 Insurance  12/11/18 2024
BP 6550 AP 6550 Disposal of Property 9/28/10 2019
BP 6600 AP 6600 Capital Construction  12/11/18 2024
BP 6620 AP 6620 Naming of Facilities 4/19/16 2021
BP 6700 AP 6700 Facilities Use 9/27/16 2021
BP 6740 AP 6740 Citizen's Oversight Committee 10/24/06 2021
BP 6750 AP 6750 Parking 12/11/18 2024
BP 6800 AP 6800 Occupational Safety 6/25/19 2025
BP 6809 AP 6809 Hazardous Waste 12/9/14 2019
BP 6811   Bloodborne Pathogens Exposure Control Plan 12/16/08 2022
BP 6812   Heat Illness Prevention Plan 12/16/08 2022
BP 6813   Hazard Communication Program 12/9/14 2019
BP 6814   Fall Protection Program 6/23/09 2022
BP 6816   Hearing Conservation Program 5/18/10 2022
BP 6817 AP 6817 Transportation and Driver Selection 5/18/10 2022
BP 6818   Ergonomics Program 9/28/10 2022
BP 6819   Fire Safety and Prevention Plan 5/17/11 2022
BP 6820 AP 6820 Automated External Defibrillator (AED) Program 9/27/11 2022
BP 6821 AP 6821 Lockout/Tagout 10/22/13 2019
BP 6850   Hazardous Materials 12/9/14 2020
BP 6900   Bookstores 12/11/18 2024
BP 6910 AP 6910 Housing   2022
  AP 6950 Drug and Alcohol Testing (US Department of Transportation) (Currently BP 814)   2018
CHAPTER 7 - HUMAN RESOURCES
BP 7100   Commitment to Diversity 3/12/19 2025
BP 7110 AP 7110 Delegation of Authority, Human Resources 3/12/19

2025

BP 7120 AP 7120 Recruitment and Selection 2/22/05 2019
  AP 7125 Verification of Eligibility for Employment   2018
  AP 7126 Applicant Background Checks   2021
BP 7127   Employment of Convicted Felons 6/26/01 2020
BP 7130 AP 7130 Compensation 5/21/19 2025
BP 7135 AP 7135 Employee Scholars Program 6/14/16 2021
BP 7140   Collective Bargaining   2020
  AP 7145 Personnel Files (Currently BP 413)   2021
  AP 7150 Evaluation (currently BP 214)   2020
BP 7160 AP 7160 Professional Development (currently BP 317)   2020
BP 7210 AP 7210 Employment of Academic Employees 2/22/05 2020
  AP 7211 Faculty Service Areas, Minimum Qualifications and Equivalencies  2/12/13 2018
  AP 7212 Temporary Faculty   2021
  AP 7213 Part Time Faculty:  Benefits   2020
  AP 7214 Part Time Faculty:  Office Hours   2020
  AP 7215 Academic Employees:  Probationary Contract Faculty   2021
  AP 7216 Academic Employees:  Grievance Procedure for Contract Decisions  5/31/19 2025
BP 7217 AP 7217 Faculty Responsibilities 11/13/12 2020
BP 7218   Adjunct Faculty 6/27/17 2022
BP 7230 AP 7230 Employment of Classified Employees 2/22/05 2020
  AP 7231 Seniority   2020
  AP 7232 Classification Review (Currently BP & AP 414)   2021
  AP 7233 Claims for Work out of Classification  5/31/19 2025
  AP 7234 Overtime (Currently BP 229)   2018
  AP 7235 Probationary Period:  Classified Employees   2020
  AP 7236 Substitute and Short Term Employees (Currently BP 403)   2020
  AP 7237 Layoffs (Currently BP 407)   2020
BP 7240 AP 7240 Employment of Confidential Employees 2/22/05 2020
BP 7250 AP 7250 Employment of Educational Administrators 2/22/05 2019
BP 7260 AP 7260 Employment of Classified Managers 2/22/05 2020
  AP 7270 Student Workers   2020
BP 7310 AP 7310 Nepotism 5/20/03 2021
BP 7330 AP 7330 Communicable Disease 1/13/04 2021
BP 7335 AP 7335 Health Examinations 1/13/04 2021
  AP 7336 Certification of Freedom from Tuberculosis  1/13/04 2019
  AP 7337 Fingerprinting   2018
BP 7340 AP 7340 Leaves 6/25/19 2025
BP 7341 AP 7341 Sabbaticals 9/18/12 2020
  AP 7342 Holidays   2020
  AP 7343 Industrial Accident and Illness Leave (currently BP 226)   2018
  AP 7344 Notifying District of Illness   2021
BP 7345 AP 7345 Catastrophic Leave Program 4/18/06 2020
  AP 7346 Employees Called to Military Duty   2021
  AP 7347 Paid Family Leave    2020
  AP 7348 Accommodations    2020
  AP 7349 Transitional Duty Program  1/24/06 2020
BP 7350 AP 7350 Resignations 8/22/17 2022
BP 7360 AP 7360 Discipline and Dismissal - Academic Employees (Currently BPs 311 and 312)   2020
BP 7365 AP 7365 Discipline and Dismissal - Classified Employees (Currently BP 409)   2018
  AP 7366 Reinstatement   2020
BP 7370 AP 7370 Political Activity (Currently BP 408)   2021
  AP 7371 Personal Use of Public Resources   2020
BP 7380 AP 7380 Retiree Health Benefits   2018
BP 7381 AP 7381 Health and Welfare Benefits 10/25/11 2020
BP 7382   Postemployment Benefits 8/28/12 2020
BP 7385 AP 7385 Salary Deductions   2020
BP 7400  AP 7400 Travel (Currently BP 412)   2018
  AP 7500 Volunteers    2021
BP 7510   Domestic Partners   2020
BP 7600 AP 7600 College Police or Campus Security   2021
BP 7700 AP 7700 Whistleblower Protection   2021

 

 

The following Board Policies and Administrative Procedures are in the district's old, three digit numbering system.  Each of these policies and procedures are in the district's review cycle.  Language will be updated and/or revised and, when approved, will reflect the four digit numbering system and added to the list above.

ADMINISTRATION             

BP 214   Confidential and Management Evaluation
BP 226   Management Industrial Accident and Illness Leave
BP 229   Classified Management Overtime

CERTIFICATED STAFF              

BP 311   Dismissal or Suspension of Certificated Employees
BP 312   Staff Infractions
BP 317   Professional Growth Requirements

CLASSIFIED PERSONNEL               

    AP 402 Hiring Procedures and Guidelines for Classified Staff
BP 403   Employment of Substitute and Short Term Employees
BP 407   Layoffs of Classified Employees
BP 408   Outside Activities of Classified Employees
BP 409   Classified Staff Disciplinary Actions
BP 412   Job Related Expenses
BP 413   Personnel Files
BP 414 AP 414 Classification Review

FINANCE             

BP 607   Vendor Relations
BP 611   Bonding
BP 613   Interview Reimbursement Expense
BP 614   Relocation Reimbursement Expense

PROPERTY         

BP 705   Gifts, Grants, and Donations
BP 713   Acceptable Use of Electronic Resources
BP 714   Protection of Electronic Resources
BP 715   Loitering

OPERATIONS           

BP 814   Drug and Alcohol Testing Program